Administrative Assistant
We are currently seeking to fill a position on our administrative team in our office located in Rogers, MN.
We have:
- A people-centered culture with an outstanding administrative team that supports our accounting professionals
- A great location in the Roseville area with easy access from both Minneapolis and St. Paul
- Excellent employee benefits
You have (requirements):
- Minimum 5 years of administrative support experience, in a professional services firm is preferred
- Advanced Microsoft Office Suite skills
- Ability to learn new software which is specific to our industry
- Excellent administrative support skills, which include being organized, detail-oriented and professional in both demeanor and appearance at all times
- Strong people skills to work with individuals within our company and with our clients
- Strong written and verbal communication skills
- A desire to learn
- A positive attitude and the ability to work well in a team environment.
- Ability to manage multiple priorities with a high-degree of attention to detail and accuracy
- Work efficiently and be flexible to changes in schedule and work hours during “busy season”
- Ability to take the initiative to accomplish work with little supervision
- Ability to be proactive in order to anticipate and solve problems
- Ability to maintain confidentiality of all information
You will (job responsibilities):
- First point of contact for our clients and other guests who enter our building
- Scan various client information into our Document management system
- Update, mail and track engagement letters and tax organizers in our Workflow tracking software
- Process various types of tax returns
- Schedule, organize and set up for on-site meetings and events as requested
- Maintain the appearance of the office/kitchen and the availability of office and kitchen supplies
- Provide word processing and support for general and external client related communications
- Photocopy, scan and file
- Assist with answering phones
- Assist with other company functions/support as requested
- Completes various other assigned administrative duties.
Other:
- Occasional overtime required mainly during tax season which is January 15th – April 15th. Some Saturdays will be required during this time as well.